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Shawna McAlearney

Shawna McAlearney is the Marketing Specialist for Appligent Document Solutions.
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PDF/A Competence Center Newsletter: Issue 1

Table of Contents

Current News:
PDF/A Conference in Amsterdam
ISO Committee meeting in Florida
PDF/A support in the upcoming OpenOffice 2.4
Recommendations and guidelines for PDF/A
PDF/A Competence Center Members Introduce Themselves:
LuraTech and the city of Erlangen







Thomas Zellmann

Dear PDF/A community,

We are pleased to present to you today the first newsletter from the PDF/A Competence Center, and hope that you discover new and interesting information about PDF/A in it!

Experience has proven that the second issue is always the most difficult, but we will try to send you current information on a regular basis.

The focal point of this first issue is of course our first international PDF/A Conference being held April 10th and 11th in Amsterdam, and we would be extremely happy to greet you there!

From my own point of view I feel that in the 2nd half of 2007 we made a major step forward in the acceptance of and necessity for PDF/A, based on the many organisations that published recommendations or in some cases directives for the use of PDF/A, as you can read further below.

You will also find a link to an interesting article about digitalizing architectural files in the city of Erlangen, a PDF/A customer of LuraTech, the member that is profiled in this issue.

We would be very happy to receive your feedback from this first issue.

I wish you a enjoyable time with reading.

Thomas Zellmann
Executive Committee Chairman
PDF/A Competence Center


PDF/A Conference in Amsterdam (April 10-11, 2008)

The world’s “Who’s Who” of PDF/A specialists, including for example Adobe, will be meeting in the Hilton Hotel in Amsterdam from April 10th to 11th 2008 to share their knowledge in the form of presentations and keynotes. The organizers have also succeeded in getting commitments from several large corporations to participate in the event.

The second day of the PDF/A Conference focuses on actual implementation scenarios with PDF/A and is split into tracks based on sectors: Archiving/Libraries/Public Sector, Construction/Manufacturing/Industry, and lastly Business-to-Customer, for example banks, insurance corporations, telecommunications providers and others. In one of the sector-specific sessions, the Koninklijke Bibliothek (Royal Library of the Netherlands, National Library in Den Haag) will present their PDF/A project. Furthermore, the Bremen Public Utilities will explain their use of PDF/A. The afternoon is dedicated to the user presentations, including Airbus and the European Patent Office.

“The user presentations from different sectors prove that the implementation of PDF/A format is expanding more and more. The real-life experiences clearly demonstrate the advantages that can be won through using PDF/A” explains Harald Grumser, executive committee member of the PDF/A Competence Center.

The finale to the PDF/A Conference includes a podium discussion with Betsy Fanning, Director for Content and Standard Development at AIIM, Stephen Levenson, US District Courts and head of the ISO PDF/A committee, Leonard Rosenthol, Technical Standards Evangelist from Adobe System, and Rory Staunton, Managing Director of Strategy Partners. The podium discussion will be moderated by Harald Grumser and Olaf Drümmer, both executive committee members of the PDF/A Competence Center.

ISO Committee meeting in Florida

The ISO committee met at the end of January in Orlando, Florida. Several members of the PDF/A Competence Center took part in the meetings.

In addition to PDF 1.7 and PDF/E (”E” for Engineering), PDF/A-2 also stood on the agenda. PDF/A-2: ISO 19005-2 has now reached the status of “Working Draft”. It should achieve the status of “Committee Draft” after the next meeting of the ISO committee, scheduled for Peking this October. PDF/A-2 is based on PDF 1.7 / ISO 32000 (PDF/A-1 is based on PDF 1.4).

By the way, several ISO experts will also be at the PDF/A Conference in Amsterdam, including Jim King (Technical Editor PDF 1.7: ISO 32000), Leonard Rosenthol (Technical Editor PDF/A-2), and Olaf Drümmer (contact person for PDF/E). Here are a couple of related links:

ISO Internet Site

Jim Kings Web Blog
(Informationen zu PDF 1.7: ISO 32000)

PDF/A support in the upcoming OpenOffice 2.4

An important step in the distribution of PDF/A by office users is on the horizon: the free office software OpenOffice (also OpenOffice.org or OOo for short) will enhance its PDF export to include PDF/A in the next version, expected on the market shortly. The programme suite’s module for text processing, spreadsheet calculations, graphics and presentations will support an export to PDF/A-1a. First tests by the PDF/A Competence Center on a beta version of the application, with respect to adherence to the standard, have been very promising. OpenOffice 2.4 should be available in March 2008.

Recommendations and guidelines for PDF/A

The fact that PDF/A is advantageous for businesses and institutions who want (or have) to be able to reproduce their files decades from now, is becoming more and more accepted internationally.

The Norwegian government, for example, has decided that in addition to HTML, PDF resp. PDF/A is favoured for documents on government-owned web sites. The University of Potsdam recommends PDF/A for documents that will be stored on the publication server, and in Switzerland PDF/A is preferred for documented communication between the federal administration and citizens. In Austria, the BAIK (Federal Chamber of Architects and Engineering Consultants) requires PDF/A-1b format, including digital signatures, for publicly available documents that are added to the land register.

We will inform you on a regular basis about new projects or regulations worldwide that use PDF/A for long-term archiving. The current list can be found under:

Recommendations and Guidelines for PDF/A

Do you know of new or additional regulations pertaining to PDF/A? Our editor would appreciate hearing about it: editor@pdfa.org.


LuraTech and the City of Erlangen

Carsten Heiermann, President of LuraTech:

During the past two years, we have seen a noticeable trend in scanning projects moving to PDF/A. Compared to the “ancient” formats TIFF and JPEG, PDF/A offers so many apparent advantages that it is becoming almost natural for new digitalization projects to use PDF/A as a modern and safe long-term archiving format!

Our PDF/A customers come from the bank and insurance sectors, archives and libraries, engineering (especially with large format drawings) and many other sectors.

We are pleased to present here a user report from the City of Erlangen, who very early took the initiative and selected PDF/A, digitalizing amongst other things their building dossiers in PDF/A format.

Report in eGovernment Computing 12-2007/01-2008 (only in German)

LuraTech Europe GmbH is an initiator and founding member of the PDF/A Competence Center.

LuraTech specializes in compression technologies for scanned documents, and their products can create highly compressed and full-text searchable PDF/A files.

More information about LuraTech

Tags: OpenOffice 2.4, first international PDF/A Conference
Categories: PDF/A