First US-based seminar focused on PDF/A will be held in Chicago. Attendees will learn about ISO 19005-1, document management and electronic document file formats for long-term preservation. Will you attend?
Topics include the DMS Expo and ArchiSafe’s BSI Protection Profile. Also, those who adhere to the PDF/A standard when archiving electronic documents avoid the risk of important information not being accessible in a few years. In order that an electronic document can be presented before a court, should the need arise, it must be electronically signed. A qualified electronic signature (QES) ensures the admissibility of an electronic document as evidence in a court of law in all European countries. The combination of PDF/A and QES therefore stands for legally binding and evidential long-term archiving. In order that this status remains valid for an infinite period of time, the signature should be renewed on a regular basis.
Health care is an application area that is currently subject to radical digitalization. On the one hand, the growth of classic paper archives is becoming a logistical and organisational problem, due to the current flood of documents that must be maintained for at least 30 years. On the other hand, the increasingly electronic formats of laboratory, X-ray, clinical and examination systems demand adequate electronic archiving.
In the business-to-consumer relationship, the topic of PDF/A also crosses over to the consumer.
What does it mean without metadata? Metadata is everywhere. We have to deal with it each and every day; sometimes its critical for us sometimes its in our way. Although metadata is so ubiquitous the term itself has no broad awareness in our society. Ask your friends what metadata is all about and if they are not IT specialists you might not get an answer. But youll find metadata on every milk bottle, every pharmaceutical product and on the passport in your wallet. But what would happen if there would be no metadata at all?
These days, many cultural institutions (scientific and public libraries as well as state, private and ecclesiastic archives) are digitializing valuable cultural assets such as books, prints and maps. Along with the aim of enabling a broad public or scientific use or to protect valuable originals from direct access, this process is used in order to preserve the historic originals and to securely store them in the most optimal environmental conditions.
The articles of this chapter contain the content of the Conference-Track A: Archives & Libraries, Public Sector/ eGovernment.
PDF (Portable Document Format) and the standard PDF/A are now being used in more and more sectors. Companies in the area of discrete manufacturing are not the only ones to profit from this standard for long-term archiving. All business processes that require documents that are secure and can be reproduced should align themselves to the new standard PDF/A.
Technical drawings, documents and specifications that arise out of product development and engineering processes must remain available over the entire life cycle of the product. A very important question deals with the document format, which must ensure legibility after 100 years. In this case, PDF/A delivers the answer.
The legal requirements for archiving business documents are increasing the need to also archive e-mail correspondence. This raises the question of which archiving format is most suited for the long-term archiving of e-mails.